Workers’ Compensation Wages Report

Background

Your workers’ compensation insurance provider will calculate insurance premiums by establishing a rate per dollars of payroll.  Your rates are normally determined by your company history of workers’ comp insurance claims for job-related employee injuries or illnesses.  For example, your provider may give you a rate of $1.85 per $100 of payroll.  By assigning workers’ compensation codes to employees in your payroll system, you can report your payroll dollars by workers compensation code in order to determine the premiums owed.

How to Run the Workers’ Compensation Wages Report in Patriot Software

In order to run the Worker’s Comp Wages report, you must first set up your workers’ comp codes at the company level, then assign to each employee.  For more info, see:
Managing Company Workers’ Compensation Codes
Managing Employee-Level Workers’ Compensation Codes

This report is found under Reports > Payroll Reports > Workers’ Comp Wages.

If there are any employees that do not have their workers’ comp information entered, they will be listed at the top of the report.  You can click their name to go directly to their Pay Info page to enter whether they are covered by workers’ comp, their assigned code, and whether they are an owner/officer/LLC member.  Wages for employees missing any of these fields will not be included in the report.

• Enter the Start Date and End Date for each paycheck date you want to include, and click Run Report.
• The report will sort by state, code, then employee name.  You can change the sort to order by code first.
• Gross Wages include all earnings, including overtime and tipped wages.  Note this will include all hours and earnings, both worked and non-worked hours such as vacation.
• Overtime Wages are shown as a separate column, in case the provider needs to track this separately.  Some states allow overtime wages to be calculated as straight time, by multiplying overtime wages x 0.66.
• Tipped Wages are shown as a separate column, in case the provider needs to track this separately.  Some states allow for tipped wages to be excluded when calculating premiums.

The report will show the code assigned to the employee at the time payroll was run.  If an employee has any previous paychecks at the time you assign them a workers’ comp code, this code will be used to report wages for all previous paychecks, including prior payroll history.   If you change a workers’ comp code on the employee’s record, any future payrolls run will report wages under the new code.  If you need to change a code for past payrolls, please contact our Customer Support department and they can make the adjustment for you.

You can print a PDF version of the report or download a .csv spreadsheet.