New Hire Reporting Definition

Term Definition
The process by which an employer reports information on newly hired employees to a designated state agency shortly after the hire date.

Extended Definition
In accordance with federal and state laws, employers are expected to report newly recruited employees to a designated state agency, as part of their ‘new hire reporting’ responsibilities. New employee information must be provided to the agency within a period of 20 calendar days from the date of hiring the employee in question. New hire reporting was designed with certain benefits in mind. For instance, the state child support agency compares the new hire reports with the data submitted in child support files to locate parents who owe child support. It also helps lower the risk of fraudulent workers’ compensation and unemployment claims, and locates non-custodial parents quickly to establish child support and paternity orders.

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What is New Hire Reporting?