Using Employee Position History in Patriot HR

You can track the employee position history, including the effective date, job type, title, and any comments about the position update.

When you first add an employee’s Title and Position Type, whether by adding a new employee or by adding to their Position Info screen, an entry will be automatically created in the Position History section as long as you also enter their effective date. The Effective Date is the employee’s hire date or when the employee’s position began, and the Type and Title will appear. You can edit or delete any entries under the Position History section.

To Add a New Position:

1. Payroll > Employees > Employee List > select Employee Name
2. Click the HR Info link on the employee’s record.
3. On the HR Info page, find the Current Position History section. Click the “Edit” icon.
4. Enter the Effective Date of the position change.
5. Enter the new job title.
6. Select the Position Type from the dropdown list: Full Time, Part Time, Temporary, Intern, or Seasonal.
7. Select the title of the employee
8. Select the manager the employee directly “Reports To”, or ‘none’ if applicable.
9. Enter any Comments (optional).
10. Click Save.

You can edit a position by clicking the “Edit” icon in the row of the position to be edited.

You can delete a position by clicking the trashcan icon in the row of the position to be deleted.

To Add a Historical Position

1. Payroll > Employees > Employee List > select Employee Name
2. Click the HR Info link on the employee’s record.
3. On the HR Info page, find the Position History section. Click Add Position History.
4. Enter the Effective Date of the position change.
5. Enter the new job Title.
6. Select the Type from the dropdown list: Full Time, Part Time, Temporary, Intern, or Seasonal.
7. Enter any Comments (optional).
8. Click Save.

You can edit a position by clicking the “Edit” icon in the row of the position to be edited.

You can delete a position by clicking the trashcan icon in the row of the position to be deleted.

For information on updating status history, please read our help article
USING EMPLOYEE STATUS HISTORY IN PATRIOT HR

You might also find these articles helpful
[RELATED ARTICLE: What Should Be Kept in an Employee File?]
[RELATED ARTICLE: What Happens in a Demotion?]