Determining how to pay employees can be difficult. Not only do you have to determine how much to pay employees, you also have to decide if you will give employees a salary or hourly wages.

Determining if your employees should be salary vs. hourly might take some deliberation. There are laws and different benefits of salary vs. hourly wages that you need to consider.

Laws: nonexempt vs. exempt

There are two FLSA employee classifications: nonexempt and exempt.

Nonexempt

Nonexempt employees are not exempt from FLSA overtime and minimum wage rules. Nonexempt status means that you must pay your nonexempt employees overtime wages when they work overtime hours.

Overtime wages are typically easier to calculate when an employee has a set hourly wage. You can pay a salary to nonexempt employees, but you will need to learn how to calculate overtime for salaried employees.

Exempt

Exempt employees are exempt from overtime and minimum wage rules. Qualifications for exempt status are:

1. The employee must earn a salary of $35,568 per year ($684 per week).
2. The employee must have executive, administrative, or professional job duties.

Exempt employees must earn a salary. However, a salary does not automatically give employees exempt status. The employees must also have exempt job duties.

Pros and cons of paying salary vs. hourly wages

Paying an employee a salary vs. hourly wages has both pros and cons.

Hourly pros

If your business needs to cut back on spending, you could cut back the hours of your hourly workers. You will reduce payroll costs, however, your employees will lose valuable pay.

Hourly cons

You pay hourly employees for all the hours they work. If you want an hourly employee to work more, you have to pay them more. And, if an employee works overtime hours, they will earn even more. You will have increased payroll costs if you need hourly employees to work more.

Also, hourly employees often have inconsistent work schedules. Unpredictable hours could cause unhappy employees. Of course, the work schedule will depend on your business. You might have hourly employees who work the same times every week or every day.

Salary pros

Salaried employees earn predictable wages. Their wages should be the same amount each pay period. Consistent earnings make personal budgeting easier for your salaried employees.

Additionally, many people associate a salary with having a more valuable position at your business. While a salary does not actually designate a greater job status, you might be able to make employees feel like they have more worth and prestige by giving them a salary.

Salary cons

If an exempt salaried employee works over 40 hours in a week, you do not have to pay them overtime wages. While this might sound great for your business’s budget, working more without more pay is not great for employees. If you regularly expect employees to work many extra hours, you should consider increasing their wages.

Also, if you give salaries to nonexempt employees, you need to still pay overtime wages when necessary. Paying hourly wages to nonexempt employees might be easier than figuring out how to calculate overtime for salary employees.

Typical salary vs. hourly employees

There are some typical industries and jobs that have salaried or hourly employees. Retail and restaurant staff normally receive hourly wages. Office professionals typically receive a salary.

You should think about your industry and employee tasks when you determine salaried employees vs. hourly employees.

Patriot’s online full-service payroll will automatically and accurately do payroll calculations, and remit all of your payroll taxes for you. Whether you have salaried or hourly employees, you can rest assured that your payroll is correct. Try Patriot’s payroll software for free!

This article has been updated from its original publication date of January 11, 2016.